Danone China

We are seeking a motivated and detail-oriented Medical Channel Governance Supervisor to join our company. The ideal candidate will be responsible for the day‑to‑day review and approval of high‑volume expense submissions from the sales and marketing teams, with a primary focus on academic conferences, self‑organized meetings, and HCP interaction payments etc. The role is critical in ensuring all expenses comply with internal policies, industry practice, and applicable anti‑bribery laws. This position requires strong  expense review skills, clear compliance mindset, critical thinking, attention to detail, and the ability to work collaboratively with compliance BP and investigation teams.

Key Responsibilities:

1. Compliance post-check and spot check:
• Be Familiar with healthcare/pharmaceutical industry practice. A skillful professional on expense review, knowledgeable about all checking points and industry benchmarking. Be able to conduct compliance post-checks on transactions, activities, engagements or interactions to ensure alignment with applicable laws, regulations, and internal policies.
• Scrutinize expense reports for academic conferences (including registration fees, travel, accommodation, speaker honoraria) and self‑organized meeting meals.  Check supporting documents not limited to meeting agendas, attendee sign‑in sheets, event photos, presentation materials, and post‑event summaries.
• Identify red flags such as inflated costs, fictitious events, duplicate claims, or payments to shell restaurants. Ensure that speaker honoraria are paid only to legitimate experts with proper tax withholding.
• Perform spot checks Plan and conduct unannounced spot checks​ on high‑risk expense categories (e.g., large‑sum academic meetings, frequent self‑organized meals, repeated payments to the same vendor) to validate the authenticity and accuracy of submitted documentation. Document spot check results, report discrepancies, and recommend corrective actions to strengthen internal controls.
2. Risk Analysis & Red Flag Detection
• Conduct risk analysis​ on expense data to identify emerging patterns, high‑risk payments, and abnormal spending behaviors (e.g., inflated costs, fictitious events, duplicate claims, payments to shell vendors).
• Use quantitative and qualitative methods to prioritize high‑risk cases for deeper investigation.
• Develop and maintain risk scoring models for expense categories and third‑party payees.
3. Progress Management and Reporting:
• Maintain detailed logs of reviewed expenses, decisions made, and escalations.
• Prepare monthly compliance dashboards highlighting trends, top issues, and improvement areas.
• Support internal audits/internal control testing  and regulatory inspections by providing complete documentation trails.
4. Policy Enforcement & Advisory
• Enforce the company’s expense compliance policy and provide real‑time guidance to sales representatives and managers on acceptable practices.
• Participate in drafting and updating compliance guidelines/dos & don’ts/tips/ regarding academic meetings, self-organized meetings, meal expenses, and HCP interactions.
5. Compliance Monitoring & Surveillance
• Execute ongoing compliance monitoring​ mechanisms, including periodic sampling reviews, real‑time alerts for suspicious transactions, and trend tracking across business units.
• Escalate confirmed or suspected violations to senior compliance management and support small-medium medical channel related investigations.
6. Training & Awareness:
• Conduct training sessions for new hires and existing staff on compliant expense related topics.
• Share lessons learned from rejected cases through team mailbox to promote a culture of integrity.

Requirements:

• Bachelor’s degree in accounting, audit or a related field;
• 3+ years of experience in compliance expense review, audit and monitoring, flight check or a similar role within the pharmaceutical or healthcare industry, or a reputable accounting firm serving pharmaceutical or healthcare line of business.
• Solid understanding of China healthcare regulations, particularly those governing interactions with HCPs and HCOs.
• Strong analytical and problem-solving skills, with proficiency in Excel.
• Clear compliance mindset, solid compliance knowledge with a proven ability to identify risks and recommend actionable solutions.
• Excellent communication skills, both written and verbal, to convey training and guidance to diverse audiences.
• Ability to manage multiple tasks and priorities in a fast-paced environment while maintaining accuracy and attention to detail.